When a PSL review or client audit lands, they want the file "without delay." Build every placement to this standard as you go, and that request becomes a five-minute job instead of a two-day scramble.
Commercial
Signed terms of business
The current, dated version the client actually agreed, not last year's template.
Fee basis and rebate terms recorded
The agreed percentage, what triggers it, and the rebate window, captured in the file.
Key placement dates
Offer, acceptance and start dates logged, the timeline a rebate claim turns on.
Right to work and identity
Right-to-work check
Correct method for the candidate's status, a copy or record of the evidence, and the date seen.
Identity and qualifications
ID verified, plus any professional membership or qualification checks the role requires.
Vetting and references
Documented references
Written references on file, not "we called someone once." Plus any required background or DBS screening.
Data protection
Lawful basis and privacy notice
The lawful basis for holding the candidate's data recorded, and a privacy notice they actually received.
Retention date set
A date the data will be reviewed or deleted, and evidence you follow it.
Contract and onboarding
Signed candidate agreement or SoW
The contractor agreement or statement of work, signed and filed.
IR35 status determination
For contract placements: a written determination and the reasoning behind it, not "the client said so."
Audit-ready isn't extra work
It's the same work, filed as you go. If your files currently live across email, WhatsApp and a spreadsheet, Batiq&Co sets up one audit-ready system and keeps every placement defensible by default.
Book a 30-min consultationBatiq&Co is a commercial compliance and contracts consultancy, not a law firm. General guidance, not regulated legal advice.