The corporate failure-to-prevent-fraud offence puts the question to your larger clients: what did you do to stop the people you placed from committing fraud in their name? Their only defence is reasonable procedures, and the vetting you did is part of theirs. This is what that file needs to hold.
Roles risk-tiered, with closer checks for money, systems and data access
A written tier for each role, so the finance hire, the sysadmin and the data lead get more than the standard pack, and you can show why.
Identity verified against a primary document
A passport or equivalent, seen and recorded, not a name matched to an email address.
Employment history verified, not taken on trust
Dates and roles confirmed with the previous employer, gaps explained and noted.
Qualifications checked at source
The awarding body or the register, not a scan of a certificate.
A written, dated vetting procedure you can show you followed
The procedure itself, the version in force at the time, and evidence each step was done for this candidate.
Procedures you can hand over
When a client's counsel asks for your vetting procedure, the answer needs to be a document, not a description. Batiq&Co writes the tiered procedure and builds the file behind every placement so it is ready before anyone asks.
Book a 30-min consultationBatiq&Co is a commercial compliance and contracts consultancy, not a law firm. General guidance, not regulated legal advice.