Everyone knows agencies are liable for the umbrella chain. Far fewer keep the file that proves they've acted on it. Here's what belongs in it: kept current, not created in a panic.
A supply-chain map
Who pays whom, end to end, for each assignment.
Umbrella vetting evidence
More than a logo on a preferred list, actual checks on each umbrella you use.
Payslip and PAYE evidence
Sample payslips and PAYE evidence on file, refreshed each quarter.
Signed contracts in place
Current, signed agreements with every umbrella in your chain.
A record of your decisions
Why each umbrella is approved, who signed it off, and when.
A refresh schedule
A set cadence, quarterly for example, to re-check, with dates logged.
A red-flag response
What you do if an umbrella fails a check, and evidence you acted on it.
Handling it isn't a one-off scramble
It's a file you keep current. Batiq&Co builds and maintains your umbrella due-diligence file so a procurement audit is a five-minute pull, not a fire drill.
Book a 30-min consultationBatiq&Co is a commercial compliance and contracts consultancy, not a law firm. General guidance, not regulated legal advice.